Construction projects involve owners and contractors submitting, reviewing, and approving information throughout the project’s life cycle. It’s a complex web of information transfer, often time-sensitive, and requires a well-documented e-paper trail to avoid legal issues.
For some projects, the review and approval process needs to be more granular than just the form, set of documents, or a drawing set level; it needs to be down to a single document page or an individual drawing sheet.
That level of detailed review tracking is why we created the Construction Viz Review Comments Matrix and the Contractor Response Matrix components. These components work in tandem to ensure detailed comments and approvals are captured at the right level of detail to improve communication, avoid delays, and prevent future claims.
For example, you might want to capture internal owner/CM team comments on each page of a contractor’s project management plan attached to their submittal. Also, you might want to keep some comments internal, while others you might want to share with the contractor.
Review Comments Matrix component
With the Review Comments Matrix component, your team can add comments for each individual page of the attached project management plan. The component automatically logs all saved comments into an interactive grid not visible to contractors.
Suppose you need to share comments with the contractors. In that case, you can select the comment(s) and click Finalize Selected, making those comments available to the contractor in the Contractor Response Matrix component and denoting that comment as a final comment.
Contractor Response Matrix component
The Contractor Response Matrix component displays only those comments needing a response from the contractor.
The component captures the ongoing back and forth exchange between the owner/CM and the contractor in an interactive grid complete with comment-specific statuses. The contractor just needs to click edit next to each comment and add their response.
What happens to the comments if the contractor needs to revise and resubmit the form? In the case of a revision, the component automatically includes all previous comments in the form revision, ensuring the complete history is always available for reporting.
These two components combine to provide that extra level of review capability that can help improve turnaround times and minimize communication issues. As with any Construction Viz components, they can be added to any form, turned on or off, or modified as needed. This functionality is excellent for Submittals and RFIs to ensure contractor responses are tracked and given a formal status before the overall form submission is accepted.
Get a demo of Construction Viz
Construction Viz is the only enterprise-scale construction management solution available for Microsoft 365. You can learn more about what makes Construction Viz different from its competitors and the available apps on the Features and Apps pages. To set up a demo, click here.