Forms

Change is the one constant in construction, affecting all areas of the project lifecycle. Capturing those changes quickly and efficiently is imperative to avoid impacting the scope, schedule, and budget of your project.

We designed Construction Viz to ensure it is easy for organizations to identify, account for, and address critical changes. For example, our lineup of Construction Viz Form Apps includes everything you need for effective change management:

• Mobile and offline support – You need to capture and document change-related issues quickly. Our mobile-responsive construction project forms allow you to collect data from any device wherever you are, even without an internet connection.
• Streamlined workflow – Construction Viz improves your response efficiency to changes with powerful form components giving you the ability to attach files, create automated routing and approval, generate revisions, and capture schedule information.
• End-to-end visibility – Keep stakeholders informed and ensure that your team is completing change mitigation tasks on-time with Construction Viz’s built-in dashboards and robust reporting tools.
• Line-item tracking – You want to make sure that nothing slips through the cracks. All our project forms incorporate metadata, giving you line-item visibility of work breakdowns, cost codes, specifications, assets, and any other custom variables you need.

Project Change Management Features in Construction Viz Form Apps

Below is a snapshot of the out-of-the-box project change management features found in our Construction Viz Form Apps.

Risk Form App

Capturing and Prioritizing Risks and Opportunities that can Impact your Projects
Risks on a project can be a proactive indicator of upcoming changes. The Construction Viz Risk Form App enables you to capture and prioritize the probability, impact, and method of mitigation for potential risks. Integrated reports and dashboards display risks and opportunities, allowing you to track how these changes might affect your projects.

Request for Information Form App

Identifying Questions and Responses as Potential Project Changes
Sometimes change can originate from questions that arise during the lifecycle of a project. Our Construction Viz Request for Information (RFI) Form App is designed to highlight when questions or responses will impact a project’s cost or schedule. The final RFI form serves as historical supporting documentation for change order requests and change orders.

Change Order Request Form App

Efficient Handling of Change Order Requests

When a contractor identifies a necessary change, they must submit a formal request to the owner for review and approval before execution. The Construction Viz Change Order Request (COR) Form App simplifies this process, adding the ability to pull in the contractor’s commitments from their Schedule of Values (SOV).   Having this information at their fingertips makes it quick and easy for the contractor to add existing line items from a commitment or propose new ones.

Pay Application Form App

Tracking and Accounting for Change Orders  
Unlike a change order request, change orders are executed contractual commitments that add pending amounts to the SOV at a line-item-level of detail. Construction Viz streamlines this process, ensuring that once the owner approves a change order, the pending amounts will increase the commitment values and only then be available for payment via our Pay Application Form App.

Streamline Your Change Management Process with Construction Viz

Construction Viz takes the headaches out of change management for construction projects. Learn how Construction Viz can help your organization by contacting us today for a free demo and consultation.

Unfortunately, contractors don’t always meet your project requirements. Whether it’s not adhering to the subcontract, not fulfilling a project’s specifications, or violating the terms of an agreement, owners need a way to formally put their contractors on notice when current business practices are unacceptable. Owners must also ensure that violations are rectified and avoided in the future.

In most such cases, owners capture Non-compliance Requests (NCRs) and Non-compliance Notifications (NCNs) in Microsoft Word or Excel and then email these files to the contractor for acknowledgment. While this satisfies the immediate need to communicate the issue, it isn’t a very efficient method. We set out to improve how organizations send and track non-compliance requests and notifications in Construction Viz.

Construction Viz: Create, Share & Track Compliance & Conformance Issues

With Construction Viz, we’ve streamlined and improved the non-compliance notification and resolution process. By removing the NCRs and NCNs from the email chain and leveraging a shared location in Construction Viz, we ensure that non-compliance issues don’t get lost. Not only does this maintain the visibility of both the issue and its resolution, this approach also eliminates confusion over which version of an NCR or NCN to use while safeguarding critical information.

Construction Viz offers organizations the following features to handle non-compliance:

• Mobile Responsive and Feature Rich Non-Compliance Form App. We built the NCR Form App using our responsive form technology, allowing users to create and view forms anywhere and on any device using a modern browser. We also included all our powerful form components like adding attachments (documents, images, and links), workflows, approvals, ball in court indicators, dashboard views, and easy reporting.    
    
• Integration with our Field Inspection Form Apps. There are times when inspections (daily, safety, or QA) are what reveal non-conformance and non-compliance issues. With that in mind, we incorporated the functionality to create one or more NCRs/NCNs directly within an inspection form.  Users can automatically create a bi-directional link connecting NCR/NCN issues with the inspection form, streamlining the workflow while preserving a full record of all the relevant captured information.
  
  
• A Focus on the Full Non-Compliance Lifecycle. Documenting NCR/NCN is the first step in the process. However, it doesn’t end there.  The contractor must still create an acceptable corrective action plan for approval by the owner. Only then can the parties work towards a resolution. To track these critical steps, we built two new components into the NCR/NCN form – Corrective Action Plan and Corrective Action Execution. These components specify who is responsible for taking action, when it is due, and when it is complete. We also went a step further by incorporating these actions into our Notifications and Dashboards, so there is full tracking of each actionable task through completion.    

Create Better Project Communication Tools for Your Team Members

Find out how Construction Viz can help owners and contractors better manage construction projects by contacting us for a free demo and consultation.

Daily field reporting is critical to documenting the progress of construction projects to reduce the possibility of claims, capture non-compliant issues, and ultimately communicate the status of the overall project. 

The challenge is how to capture all pertinent field information, easily, in one solution that seamlessly links into an overall Project Management Information System (PMIS). 

We set out to do just that, to build the ultimate Daily Report solution in Construction Viz. Leveraging more than a decade of experience in developing report forms, and using the latest in online technologies, we designed and built a flexible solution that uses components that can be swapped in or out as needed. 

Here are some of its features and benefits:

Responsive. The report can work on PCs and tablets. No need to install a separate app.

Dictation. Avoid typing by using your smart phone’s microphone for dictation.

Images and/or videos. Insert images from cameras or other smart devices to document progress and identify field issues.

Media mapping. All images and video are automatically plotted on a geospatial layer within the form so you can see the location of each item.

Scheduling progress. We integrated Primavera P6 activities and our own custom Scheduler App. This combination enables you to see the level of completion of the project and update the quantities in the field in real time.

Crew and equipment management. You can track multiple crew activities, equipment, and locations of multiple crews.

Ad hoc reviews. Reviewers can be added to the form as needed with email notifications and ball-in-court tracking.

Reporting. You can generate robust reports that feature configurable views for searching and reporting by form, documents, video and/or images.

Learn more about our entire lineup of Construction Viz Apps and schedule a free demo and consultation. Also sign up for our monthly newsletter below to get our latest blog updates, tips on using Microsoft SharePoint, and other useful info delivered directly to your inbox.