AECOM Streamlines Submittals & Document Control for Major ADOT Project with Construction Viz
Overview
- AECOM needed a scalable document management and correspondence solution to support a major Arizona Department of Transportation (ADOT) highway project.
- Lydon Solutions deployed a tailored suite of Construction Viz apps within AECOM’s Microsoft 365 environment, enabling robust submittal tracking, streamlined collaboration, and contract compliance.
- The solution delivered immediate value with minimal customization, preserving long-term maintainability while aligning with AECOM’s unique workflows.
Challenge
AECOM, one of the most recognized and successful construction consulting firms globally, needed a comprehensive document management and correspondence solution to support the largest Arizona Department of Transportation (ADOT) highway project in southeast Arizona’s history.
To manage the scale and complexity of the project, AECOM needed a centralized, secure document management and correspondence solution. A key requirement was implementing a robust submittal process driven by the project’s submittal register and organized by discipline.
Solution
Lydon Solutions partnered with AECOM to understand the project’s unique workflows and quickly configured a tailored suite of Construction Viz apps deployed directly to AECOM’s Microsoft 365 environment.
While Lydon Solutions had previously delivered a similar solution for HDR on other high-profile ADOT projects, AECOM required custom enhancements to align with its specific review and approval processes.
For this project, Lydon Solutions deployed the following Construction Viz apps :
- Document Binder
- Meeting Minutes
- RFI
- Submittal
- Enterprise Submittal
- Task Manager
- Transmittal
In addition, Lydon Solutions introduced key enhancements, including:
- A new Disciplines field in the Personnel Settings and Enterprise Submittal Register
- Automated reviewer assignment based on discipline, streamlining the submittal process and improving review accuracy and efficiency
This enhancement allows disciplines to be assigned to both personnel and submittal records, dynamically updating the reviewer lists for submittals and ensuring efficient and targeted reviews.
Benefits
Construction Viz for Microsoft 365 delivered immediate value for AECOM and the ADOT project team:
✅ Centralized Document Management & Collaboration
Construction Viz serves as the single source of truth for document control, facilitating real-time collaboration for all project stakeholders.
✅ Contract Submittal Compliance
The Enterprise Submittal Register enforces contract requirements, enabling tracking, targeted reviews, and schedule alignment from a centralized platform.
✅ Scalable, Client-Specific Customization
Construction Viz was easily tailored to AECOM’s unique processes while maintaining its out-of-the-box structure as the foundation. The flexibility of Construction Viz ensures consistency and long-term maintainability in contrast with other platforms that require heavy customization and create ongoing support challenges.
“AECOM is using CVIZ on the Arizona Department of Transportation Design-Build project I-10, Kino to Country Club. The Lydon Solutions team made CVIZ setup and implementation seamless and continue to proactively support the project.”
— Brian Ravesloot, AECOM, GEC Project Manager
About Construction Viz
Built on Microsoft 365 and SharePoint, Construction Viz is a flexible project management platform offering modular apps tailored to construction workflows. Learn more about the features of Construction Viz and our lineup of construction apps for Microsoft 365.
